Elements and Performance Criteria
- Establish basis for classification scheme development
- Written report on the purpose and process of classification scheme development is prepared and submitted for approval
- Functional analysis is reviewed and analysed for the basis of the classification scheme
- Other relevant materials and documents are reviewed for impacts on classification scheme
- Capacity of the existing system(s) to handle a new/revised classification scheme is examined for impact on new/revised classification scheme
- Existing classification scheme is assessed for currency and coverage
- A representative sample of records are examined to confirm the extent of the existing classification scheme's implementation
- Develop a draft classification scheme
- Broad classification groups are identified from the functional analysis
- Broad classification groups are analysed and decomposed to the level required for the organisation's use
- A draft classification scheme is prepared, consisting of sufficient classes and subclasses to include all of the business functions and activities being documented
- The draft classification scheme's terminology is unambiguous and in accordance with organisational and industry language and terminology usage
- The draft classification scheme is hierarchical and is specific to the organisation in accordance with industry standards and practice
- Validate draft classification scheme
- Methodology for the validation process is prepared taking local imperatives and environment into consideration
- Consultation with users is conducted to identify and issues, problems, inconsistencies, and/or required amendments or additions to draft classification scheme
- Testing is conducted to identify any problems and inconsistencies with the draft classification scheme
- Results of validation are documented throughout the validation process, ready for analysis
- Prepare and review classification scheme
- The classification scheme is prepared from validation and research, ready for review
- The classification scheme reflects the culture and operational realities of the organisation, the organisation's business language, and its foreseeable future
- Negotiations are undertaken with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions
- Where the existing system requires modification, this is noted and specific recommendations are prepared in accordance with organisational guidelines
- The final version of classification scheme, and accompanying report, are prepared in accordance with organisational practice and Australian and international standards
- Formal endorsement is sought from the appropriate individual/body through submission of the revised, amended and completed classification scheme